Reserves for Instructors
Placing items on Reserve at Morris Library allows all students in courses to access materials while ensuring equal access and protecting the items.
General Guidelines to Place Items on Reserves
- Please submit requests prior to the beginning of the semester.
Requests are handled on a first-come, first served basis.
- Problems such as incomplete citations and illegible handwriting will cause delays, as well as requests larger than 20 items per class.
The faculty member must complete a request form citing each item that is to be placed on Reserve. Forms are available at the Circulation Services desk on the first floor of Morris Library and online.
- Requests will not be processed without complete, legible and accurate information.
Student-produced material: All original material is the property of the person who created it.
- Original works created by students are not only copyrighted, but also protected by the Family Educational Rights and Privacy Act of 1974 (FERPA).
- The student must give his or her permission for any use other than the original intent.
- When the student is enrolled in the class, that permission is implied.
- During that semester, the instructor may place the student-created material on Reserves.
- Use after the original semester, however, requires written permission from the student. This permission must be on file in the Reserves Department before the material can be made available.
- The staff of Morris Library continues to monitor copyright law interpretation
- Special permission for faculty to check Reserve items out of the building for an extended time period may be possible through a Reserves Supervisor or other Circulation staff member, depending on availability.
To Place Items on Reserve
Shelf Items (books, films, music CDs, etc...)
• To place a shelf item owned by Morris Library on Reserves, use the Online Reserves Request Form.
- Required textbooks (as listed by the University Bookstore), if not already owned, will not be purchased by the library. A personal copy may be provided by the instructor for placement on Reserves.
- To place a personal copy of a book, film, music CD, etc... on Reserves, complete the Printable Reserves Request Form, and bring it to the Circulation Services Desk, 1st floor, Morris Library, along with the item(s) being placed on Reserves.
Electronic Items (articles, chapters, lecture notes, etc...)
- Several methods of submission are available, depending on the origin of the material to be put on Reserve. Guidelines and submission requirements for each are outlined below.
- Electronic reserves of Morris Library are intended for the use of the students, faculty, and staff of SIU.
- Materials placed in electronic reserves will be at the initiative of instructors for the educational and non-commercial use of students.
- Material in electronic reserves will be available during the semester for which the material is intended.
- A copyright warning is attached to each electronic reserves document, as is a disclaimer indicating that the copy quality is dependent on the copy given to us by the instructor.
Copyright and Electronic Reserve
Instructors may place a wide variety of material and information on electronic reserves:
- Course syllabi
- Lecture notes and presentations
- Links to World Wide Web sites
- Practice exams and exercises
- Journal articles
- Book chapters
- Please submit materials for electronic reserves well in advance of the time students will need them.
- Materials may be submitted on disc, in an e-mail message ( ), or on a clean, white, single-sided paper copies.
Morris Library's electronic reserves will handle a variety of file types. These include:
- JPEG or JPG
- Microsoft Word (.doc or .docx), Excel (.xls or .xlsx), and PowerPoint (.ppt or .pptx)
There are three types of submission requests for materials that can be placed on Electronic Reserve. All three require the instructor to provide complete citation information for each item.
- This is to be accomplished by using a Microsoft Word® document that will either be printed to accompany photocopied submissions, or be emailed as an attachment with PDF and online resource (links) submissions.
- Items will not be processed without complete citation information. Do not take short cuts, as this will delay the processing of your materials.
- Standard APA format is suggested for book chapters and periodical articles, but must include the following:
Author(s) // (Date) // Chapter Title // Book Title (eds. if applicable) // Pages // Location // Publisher
Author(s) // (Date) // Article Title // Journal Title // Volume--Number // Pages
All Word® document submissions should begin with the following information at the top of the page.
Citations to follow.
Instructor Name (first and last)
Department (e.g. PSYC)
Course (e.g. PSYC 102)
Semester (Fall, Spring, Summer, Intersession)
Class Size (estimate is fine)
A completed(first page only), should be submitted with corresponding materials to the Reserves Department desk.
Citations should be provided on a printed Word® document, rather than page two of Reserve Request Form.
All materials must be on clean, white, single-sided 8 ½ x 11 inch paper.
- These will be sheet fed through a scanner to create a PDF file for placement on the library servers.
- Direct scans from books, etc., are not performed by the Reserves Department.
Articles/chapters should be separated into discrete units.
- Multi-chapter submissions, even if sequential, need to be separated by paper clips (do not use staples).
- The exception is for notes associated with a specific chapter being included as part of the chapter file.
- Submissions that have sequential chapters, which share a common page due to copying a book horizontally, will need to have the page common to both chapters duplicated and placed in the appropriate position for each chapter.
- If submission comes from a compilation work, it is that work which must be cited, not the original publishing information.
Online Journal Links (e.g. EBSCO, JSTOR)
- As the instructor will have had to determine if an article is available from an online resource prior to requesting that we link to it, if a ‘stable’ or ‘persistent’ URL is present, it should be provided along with the citation information in a Microsoft Word® document as outlined above.
- This is a simple matter of copying the provided address string (not the webpage address of your browser) and pasting it into the Word® document.
- Only a stable/persistent link will work, as URL's typically time out for the webpage address after a session ends.
- These requests would preferably be emailed to us, so that the active link can be utilized. Direct Word® document requests for linking online journal items to email@example.com
We encourage the submission of PDF files in lieu of paper copies for quality reasons, as well as ecological reasons. Additionally, one may save articles as PDF's for email submission instead of requesting with online links. These guidelines should be followed:
- Created PDF’s should utilize grayscale and 200 dpi resolution settings. This will conform to our current standard and assure that file sizes remain manageable.
- Submissions should follow the file naming scheme that is standard for our server. Name a PDF with the author’s last name together with the first significant word of the chapter/article title, and no space between. For example, Mark Twain’s Huckleberry Finn would be named ‘TwainHuckleberry’.
- If a PDF being submitted has been saved from a website, person submitting should rename file according to directions above, and provide complete citation information in a Microsoft Word® document.
Direct PDF submissions with accompanying Word® citation document to firstname.lastname@example.org